Privacy Policy

Last updated: January 2025

1. Introduction

Classify AI ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our expense management and tax compliance platform.

2. Information We Collect

We collect information that you provide directly to us, including:

  • Account information (name, email address, company details)
  • Expense data (receipts, transaction details, merchant information)
  • Tax-related information (VAT numbers, tax identification numbers)
  • Payment information (processed securely through third-party payment processors)
  • Usage data and analytics

3. How We Use Your Information

We use the information we collect to:

  • Provide and maintain our expense management and tax compliance services
  • Process and classify your expense data using AI
  • Calculate VAT reclaims, BIK classifications, and CIT compliance
  • Generate reports and insights for your business
  • Communicate with you about our services
  • Improve and optimize our platform
  • Comply with legal obligations

4. Data Security

We implement industry-standard security measures to protect your data, including encryption, secure data storage, and regular security audits. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

5. Data Sharing and Disclosure

We may share your information with:

  • Service providers who assist in our operations
  • Tax authorities as required by law
  • Professional advisors (lawyers, accountants, auditors)
  • In connection with a business transaction (merger, acquisition, or sale)

We do not sell your personal information to third parties.

6. Data Retention

We retain your information for as long as necessary to provide our services and comply with legal obligations. Tax-related data may be retained for periods required by applicable tax laws and regulations.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Access your personal information
  • Correct inaccurate data
  • Request deletion of your data
  • Object to or restrict processing
  • Data portability
  • Withdraw consent

8. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your data in accordance with this Privacy Policy.

9. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:
info@classify-ai.com